Marketing Assistant full-time
Marketing Assistant
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As aglobal law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.
Profile
We are currently seeking an energetic, keen, detailed, self-starter to join our fast-paced Marketing team. This position will report to the Director of Marketing and Business Development.
Responsibilities
Responsibilities may include but are not limited to the following:
Provide day-to-day administrative support to the overall Marketing team, including tracking daily attendance, processing invoices, tracking travel and credit card expenses, and filing.
Read, research, and direct correspondence; draft letters and documents, collect and analyze information; initiate email correspondence and telecommunications to support these activities
Track, maintain and coordinate distribution of marketing hardware and materials for upcoming tradeshows and external events
Develop and maintain an annual calendar of key administrative and marketing activities and deadlines
Develop and maintain a daily tracker of monthly and annual priorities
Develop and distribution action items following team meetings
Organize meetings/webinars for national groups and teams, and coordinate agendas and related logistics
Coordinate bio photoshoots for the Toronto office
Act as team contact for approvals for all marketing email lists
Provide support for legal directories, awards and other industry recognition activities
Process firm sponsorships and manage the administrative process for firm-wide donations
Track status and usage of hardware equipment, software licenses and marketing memberships
When requested, prepare reports by collecting and analyzing information
Track and assist with the distribution of the firm’s holiday card
Periodically assist with the organization of special events
Handles routine updates to the firm website, as well as other data entry tasks for the department
Other duties as required
Qualifications
Administrative Assistant Diploma/Certificate
Five years of experience, preferably in a professional services organization
Ability to liaise with all levels of staff, firm-wide, with professionalism, tact, diplomacy and a high level of discretion
Capacity to work independently, as well as in a team environment
Produce a high quality and quantity of work product, occasionally under tight timelines
Ability to prioritize and to redefine priorities when necessary
Exceptional written and verbal communication, time management and interpersonal skills
High proficiency with Microsoft Office suite (Word, Excel, Power Point, etc.) with the aptitude to learn new software
Proactive self-starter who is detail oriented and analytical, with exceptional client service skills