Marketing & Graphic Design Coordinator, Oakville Regional Office - Oakville, ON | Sotheby’s International Realty Canada | | 05/06/15
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Marketing & Graphic Design Coordinator, Oakville Regional Office full-time

Location: Oakville, ON
Company Name: Sotheby’s International Realty Canada ()
Category: Design, Marketing
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Sotheby’s International Realty Canada is looking for a professional, self-motivated and client service-driven Marketing & Graphic Design Coordinator to join our rapidly expanding Oakville regional office.

Reporting to the Managing Broker and the Marketing and Graphics Manager for Ontario, and supported by the National Creative Manager based in Vancouver, the Marketing & Graphic Design Coordinator will lead the graphic design, production coordination and general marketing communications support for the Oakville, Niagara-On-The-Lake and surrounding regional offices.  Based in our newly expanded Oakville office, this position will also provide marketing communications support to national and GTA marketing initiatives as required.

Our ideal candidate has 2-3 years of graphic design, production coordination and copyediting/proofreading experience and the ability to deliver high-quality and accurate work while juggling multiple deadlines. Excellent client/customer service skills and strong project management abilities are a must, preferably in a real estate brokerage or agency environment. Most importantly, you are passionate about graphic design and real estate and are keen to grow with one of the world’s most prestigious brands and the leading real estate sales and marketing company for Canada’s most exceptional properties.


Act as the local champion and brand ambassador of the Sotheby’s International Realty Canada brand, marketing programs and technology tools and platforms for agents and staff.

Graphic Design & Production Coordination

  • Design and manage the production of marketing materials for over 30 agents from concept through to pre- & post-production. This involves template-based and custom design of materials including:
    • Print advertisements
    • Property brochures
    • Feature sheets
    • Postcards
    • Email blasts
    • Listing presentations
    • Signage
  • Provide design and layout support for corporate marketing materials where required
  • Ensure accuracy of all proofs and submissions, including proofreading/editing
  • Manage pre- & post-production, ensuring high quality production and timely delivery of all marketing materials
  • Coordinate all print production (in-house and sourcing external suppliers as required)

Co-operative Advertising Graphic Design & Program Coordination

Ensure all co-operative print, magazine and online banner ads, are submitted “on-time” and “on-creative”, by providing scheduling, project coordination, graphic design, proofreading and quality assurance support:

  • Actively promote and encourage agent participation in local print co-op advertising programs
  • Communicate and reinforce deadlines/brand requirements to all agents while maintaining the highest level of client service
  • Collect, organize and make quality control edits to all source materials from agents
  • Negotiate extensions/ad booking changes directly with media as required
  • Ensure accuracy of all print ads- proofread ads against agent booking forms
  • Ensure accuracy of all proofs and submissions, including proofreading/editing
  • File ad booking forms and ensure accurate agent billing

Agent Brand Training and Client Service

Inspire pride and knowledge of the Sotheby’s International Realty Canada brand, marketing programs and technology platform by developing strong relationships with the sales team, and by providing regular agent brand training and support:

  • Provide professional, friendly and deadline-conscious support for agents
  • Conduct brand orientation and marketing training sessions with agents to familiarize them with marketing and technology resources, tips, tricks and tools
  • Provide agents and staff with timely answers to questions on corporate marketing initiatives and brand standards
  • Work directly with new and existing agents to ensure brand compliance of their websites and marketing materials
  • Work with agent’s third-party graphic and web designers as required to ensure delivery of brand compliant agent marketing materials

Production and Supplier Management

  • With support from the Marketing and Graphics Manager for Ontario, identify Sotheby’s International Realty Canada approved suppliers to support local marketing needs and ensure their approval through Sotheby’s International Realty Affiliates, including:
    • Business cards/stationery/collateral
    • Signage/hoarding producers
    • Photographers
    • Videographers
  • Ensure quality and cost effectiveness of all suppliers
  • Ensure optimal utilization of and Xpress Docs where appropriate
  • Order and track signage, riders and other marketing materials for agents and the office as required

National/International Marketing Program Support

  • Support national and international marketing, communications and public relations initiatives as required


  • A minimum of 2-3 years graphic design experience in a fast-paced, client-oriented environment, preferably in an agency or real estate brokerage setting
  • Great communication skills, a passion for client service and the ability to communicate professionally and diplomatically, even in challenging situations
  • Desire and enthusiasm for contributing to a “start-up” environment, which will require a combination of leadership, and willingness to roll up sleeves and “get things done”
  • Competency in Adobe Creative Suite 5 or 6, Adobe Photoshop, InDesign
  • Intermediate skill level in MS Excel (including formulas and spreadsheet manipulation), MS Word and MS PowerPoint.
  • Proficiency in HTML (Flash skills an asset)
  • Strong presentation skills, and the interest and ability in speaking and teaching in front of small groups using presentation systems such as Keynote
  • Solid writing, editing and proofreading skills in English
  • Strong project management skills and the ability to juggle multiple priorities calmly and professionally
  • Completion of post-secondary certification in graphic design required

About Sotheby’s International Realty Canada

Combining the world's most prestigious real estate brand with local market knowledge and specialized marketing expertise, Sotheby's International Realty Canada is the leading real estate sales and marketing company for the country's most exceptional properties. With offices in over 30 residential and resort markets nationwide, our professional associates provide the highest caliber of real estate service, unrivaled local and international marketing solutions and a global affiliate sales network of approximately 700 offices in more than 45 countries to manage the real estate portfolios of discerning clients from around the world. For further information, visit

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