The Marketing Coordinator will support, develop, maintain and implement tools, activities and initiatives to market Omicron at corporate and sector levels across Western Canada. The Marketing Coordinator works closely with the leadership team to deliver polished, innovative responses to various types of formal procurement documents such as Requests for Proposals, as well as informal opportunities and fee letters. The Marketing Coordinator will be part of Omicron’s Marketing department located in Vancouver.

Responsibilities:

MARKET OUTREACH

• Works with marketing team and business development leads to produce marketing collateral including direct mail/e-blasts, sales packages, brochures and advertisements
• Management and maintenance of Omicron promotional items / SWAG
• Sources opportunities for articles
• Supports Marketing Specialist with social media presence and online engagement execution
• Creates layouts and production of presentation documentation

PROPOSAL AND PREQUALIFICATION COORDINATION

• Source, analyze and track potential opportunities
• Manage the qualification process with leadership and Business Development team members
• Manage content deadlines, undertake research, production and follow through as required to support proposal submissions
• Coordinate letter format proposals
• Track submission data and outcomes, coordinate/document debrief sessions and maintain win rate data
• Develops graphic design components for proposal submissions

DATA MAINTENANCE AND ADMINISTRATIVE SUPPORT

• Coordinates and maintains digital asset management system with photos, graphics, digital records and current project data
• Maintains Omicron’s website and online project gallery
• Creates and updates project profiles as required
• Oversee marketing resume creation and updates
• Business card library maintenance
• Maintains stationery inventory and procurement
• Coordinates print requirements and maintains vendor relationships
• Administrative duties as required

BRAND ALIGNMENT AND PROMOTION

• Front of house / common space coordination (incl. project and award galleries)
• Ensure the consistent application of the brand in all communications and materials
• Promotes brand and culture by assisting with Omicron Way initiatives, including intranet contributions

Experience:

• 2 years’ experience in a similar role is required
• Experience in the development, design and construction industry an asset
• Experience managing multiple tight production deadlines in a fast-paced environment

Education:

• Diploma or Undergraduate Degree with a focus on Business, Marketing or Communications is preferred

Skills and Characteristics:

• Proven team player who is self-motivated, energetic, flexible, adaptable and results-oriented with a positive attitude
• Excellent written and spoken communication skills
• A high degree of attention to detail (accuracy, proofreading, spelling, grammar, consistency) and commitment to high quality work
• A passion for document creation and production including the assembly of content and components from multiple sources and an appreciation for content structure and graphic layout
• Appreciation for content structure and graphic layout in presentation material, sales packages and proposals
• Strong planning and time management capabilities
• Solid administrative skills and a high level of organization
• Comfortable working in high pressure situations with tight deadlines
• Eager learner and enthusiastic initiative taker
• Ability to work independently and as part of a team
• Creative, responsive and resourceful
• Confident and energetic with a great sense of humour
• Willingness to work outside of business hours as needed to fulfill requirements of the role
• Computer literate with strong working skills with Microsoft Office Suite, and Adobe Creative Cloud