Job Title: Marketing Coordinator (ASAP !)
Reporting to the VP, Marketing and Communications and working collaboratively in a small Marketing team, the Marketing Coordinator is responsible for the day-to-day coordination of marketing projects and compliance approvals and also provides general support to our financial institution partners.
Essential Duties and Responsibilities
MANAGE MARKETING APPROVALS;
o Coordinate Marketing Approval requests with Compliance; perform marketing review and draft communication to partners, summarizing both marketing and compliance requirements.
o Manage ongoing marketing audits – internal and partner related.
o Manage sales team requests
o Manage regulator document templates
MAIN POINT OF CONTACT FOR PARTNERS
o Maintain relations with our partners, answering a variety of questions and extending marketing guidance where needed.
o Manage reporting distribution lists & undelivered emails
o Manage partner support emails (queries related to accounts, reporting, marketing material etc.)
o Manage requests coming to marketing folder (internal and partner related)
MANAGE DISTRIBUTION AND LOGISTICS
o Ensure the fulfillment and distribution of all marketing materials, promotional goods and other materials happen in an efficient and timely manner - to both our internal departments and business partners, while conducting quality control throughout the process.
o Manage the process to ensure Qtrade’s library of sales and marketing documents are constantly up-to-date; ensuring corporate and regulatory changes are reflected.
o Ensure detailed distribution/tracking lists of materials ordered and sent to partners, investment representatives and other key contacts is maintained, creating new files as needed.
DESIGN AND WRITING SUPPORT
o Assist with the design, development, production and delivery of marketing materials for all business lines and product lines as required.
o Project manage QI partner changes, including integrating new partners, as well as managing partner amalgamations and terminations.
o Ensure visual guidelines are adhered to across internal and external documents; make sure all brand elements are correctly reflected and consistent.
PRODUCTION COORDINATION ASSISTANCE
o Provide guidance where necessary to manage print and/or production requirements.
PROMOTION ITEM INVENTORY
o Manage promotion item inventory
o Work closely with suppliers and service providers to ensure excellent client service.
o Maintain/track details of partner sponsorships, marketing co-op requests, etc.
o Responsible for executing and coordinating a variety of marketing projects as assigned.
o Manage internal employee newsletter
o Manage Compliance department newsletter
o Other tasks, projects as assigned.;
Skill Requirements and Qualifications
Degree or diploma in Marketing, Communications, and/or Administration.
Minimum 2 years related work experience in a corporate environment.
Demonstrated success in marketing, communications and administration.
Detail oriented, ability to handle multiple projects simultaneously and prioritize workload.
Proactive, with strong initiative.
Strong interpersonal skills.
Strong verbal communication skills.
Familiar with print mediums, processes and colour codes.
Competent with entire suite of MS Office and Adobe Creative Suite; knowledge of other design software is an asset.
Strong understanding of the investment or financial services industries is preferred.
Successful completion of the IFIC and/or CSC an asset.
Location: Qtrade Financial Group is located on the 19th floor of Bentall One, on the corner of Burrard and Pender. We are located 2 blocks away from the Burrard Skytrain Station