Marketing & Administrative Coordinator - Surrey - Gateway | BCCCENT - Lexxon Training | | 23/04/13
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Marketing & Administrative Coordinator Contract

Location: Surrey - Gateway
Company Name: BCCCENT - Lexxon Training
Category: Advertising / Branding, Communications, Marketing / Strategy

Career Opportunity

Marketing & Administrative Coordinator


Surrey – Lower Mainland, BC

BCCC Enterprises Inc. is a Management Services Company providing specialized services to a number of organizations including Lexxon Training.   Located in Surrey, BC, this position will provide marketing, communication and administrative support services. For more details on Lexxon Training visit:

Reporting to the Manager, Learning and Development & VP Marketing, the successful candidate will provide: marketing support for corporate websites, promotional events and sales materials, and support training related administrative services.

With a proactive and ‘make it happen’ approach, the Marketing & Administrative Coordinator will focus in these two primary areas:

Marketing and Communication Services

  • Manage the updates to public websites (Lexxon. Kinetic, BCCCENT and Commissionaires BC)
  • Manage updates of Commissionaires BC’s intranet in liaison with staff members and Manager Executive Services
  • Provide support to Lexxon training, formatting and proofing PPTs, proposals, training materials and other externally facing deliverables
  • Manage collateral updates for all businesses (Lexxon. Kinetic, BCCCENT and Commissionaires BC)
  • Source and purchase promotional items for all businesses
  • Provide tradeshow attendance support for all businesses
  • Provide advertising support (insertion orders, art production delivery, schedules) for all businesses

Administrative Services

  • Provide general administrative, reception and office management assistance and support
  • Maintain the training calendar for Surrey, Kelowna and B2B off site training on master calendar and public website
  • Book and notify all relevant parties for training sessions (students, facilitators, contractors)
  • Ensure all training venues, equipment, catering and other requirements are arranged in advance of training including training materials and room set up
  • Maintain a  stock of current training materials
  • Forward pre-course information and training materials to internal and external customers
  • Manage registration of training participants for B2C courses
  • Collect and track training evaluation forms
  • Liaise with external agencies to refer and coordinate student requests to complete program requirements
  • Ensure data is provided to AR for billing and invoicing and maintain training revenue spreadsheet
  • Schedule exams and ensure compliance with all exam requirements with external regulators (JIBC and ProSafe)
  • Recommend and action opportunities to streamline or improve work processes
  • Assist in the delivery of training sessions at a basic/administrative level if required
  • Direct sales leads received by email or telephone to Sales Team
  • Follow up on sales leads for B2C courses, registering participants including arranging receipt of payment in advance of course start date
  • Support Sales by tracking sales and prospects and producing monthly pipeline
  • Proactive in making sales calls as requested
  • Provide back up support for Manager Learning and Development, ID services and uniform management, as required

Required Qualifications, Skills and Competencies:

  • University degree or College Diploma  in Business, Administration, Marketing or Communications or equivalent education and experience
  • Minimum 2 years experience in an office environment
  • Able to prioritize, multi-task, and meet deadlines  within a dynamic work environment
  • Excellent customer service skills
  • High level of accuracy and attention to detail
  • Ability to maintain secure and confidential information
  • Ability to work within a collaborative team oriented environment
  • Able to think logically, analyze information and effectively problem solve
  • Capable of being security cleared by Federal Departments/Agencies
  • No criminal record

Technical Skills:

  • Intermediate Microsoft Office Suite (Outlook, Excel, Word and Power Point)
  • Ability to learn workforce scheduling system
  • 50 WPM accurate word processing
  • Competent in WordPress and Expression Engine CMS (or equivalent) and/or willing to learn
  • Experience in conducting market research
  • Experience with copy writing, editing, proofreading
  • Knowledge and experience using social media tools

Office Location

13401-108th Avenue
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