Special Events Coordinator - Calgary, AB | ACAD Students’ Association | FreshGigs.ca | 08/09/15
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Special Events Coordinator Full-Time

Location: Calgary, AB
Company Name: ACAD Students’ Association ()
Category: Marketing / Strategy

Tracking Code: 151-044

Schedule: Part-‐Time (32 hours per week)

Job Start: Monday, September 21, 2015

Primary Job Location: 1407 – 14 Avenue NW, Calgary, Alberta

The ACAD Students’ Association’s bi-annual art market is celebrating its 25th year of operations and we are looking for a new team member to take the lead and bring us into the next stage of our journey! This position provides an exciting opportunity for someone with vision and creative business skills to explore the wide range of possibilities for entrepreneurial projects and events in the art, craft and design fields.

The Alberta College of Art + Design Students’ Association  is a non-‐profit, student run organization located in Calgary, Alberta with a mandate to provide support and service to the Alberta College of Art + Design student population.

The Alberta College of Art + Design Students’ Association is seeking applications for employment in the role of Special Events Coordinator. Working with the General Manager and other members of the ACADSA team to research, plan and coordinate project initiatives and events, this position will be working through periods of intensity as projects and events develop, and the candidate must be highly adept at understanding and implementing collaborative organizational practices as part of a wider artistic and institutional pursuit.

Main Duties

Duties of the Special Events Coordinator include the research and development of programs, management of programs, strategic goal setting, production scheduling, project budgeting, technical coordination, administration of contracts and agreements, exhibition logistics, maintain high volume artworks inventory and related database, writing/editing, schedule promotional activities and coordinate marketing materials and campaigns, orienting artists, participants and volunteer coordination.

The ideal candidate will be collaborative, flexible, adaptable and committed to the mission and mandate of the Alberta College of Art + Design Students’ Association. We are looking for someone who is excited by the opportunity to be part of a growing cultural organization, and who thrives in a fast-‐paced environment. The most important skill will be your ability to shift and adapt in a deeply supportive and collaborative environment.

The successful candidate will have:

  • Undergraduate Degree with a focus on art, design, craft, event planning, or related areas
  • A minimum of 3 years of event coordination experience in a related field, non-profit and arts centered environments preferred. An equivalent combination of education and experience may be considered
  • Excellent interpersonal skills with the ability to work collaboratively with a wide range of internal and external communities and stakeholders
  • Demonstrated ability to lead, coach and mentor volunteers and staff
  • Demonstrated ability to manage multiple and conflicting priorities and implement goal setting strategies
  • Solid organizational and time-management skills
  • Highly competent skills in the use of office software and social media such as Word, Excel, Facebook, Adobe Creative Suite and Wordpress
  • A/V understanding and basic carpentry skills is an asset
  • Class 5 driver’s license and ability to lift 15Kg is required
  • English: written and oral communication. Speaking and writing in second/third languages are considered an asset

Working Conditions

Work weeks are 4 days, 8 hours per day, with irregular hours surrounding deadlines and events. Candidates must be comfortable with flexibility in their work schedule.

The Coordinator frequently works collaboratively with students, staff, volunteers and contractors; is exposed to noise and regular flow of people from the school and office and is assigned tasks determined by changing priorities.

To Apply:

Please submit a cover letter and resume by Sunday September 13th at midnight through the ACAD website to the attention of General Manager, Sarah Grodecki.

Employment Equity

Alberta College of Art + Design Students’ Association is an equal opportunity employer and employs personnel without regard to race, ancestry, language, citizenship, creed, religion, gender, sexual orientation, age, marital status, physical and/or mental handicap or financial ability.

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