Reporting to the Marketing and Communications Manager, the Marketing Coordinator leads developing compliant and winning proposals. A strong team player and a leader with excellent communication, creativity, and organizational skills, this demanding position requires the ability to multi-task and efficiently meet multiple deadlines.

Duties/Responsibilities:

• Analyzing RFQ/RFP/EOI documents to ensure submissions are focused, creative, articulate, and compliant;
• Calling and participating in strategic start-up meetings for new proposals and interviews;
• Liaising and collaborating with the Project Development team and Estimators, and upper level management as well as external consultants;
• Planning, designing, and formatting proposal layouts, including resumes and project profiles, in Microsoft Word and Adobe InDesign that is consistent with Clark Builders’ branding;
• Assisting the Project Development team with technical writing (i.e. Q&A, taking notes, writing, and revising accordingly);
• Editing and proofing all written, technical components of proposals for content, conciseness, active voice, and correct grammar;
• Works with team on proposal related tasks and ensuring that contributors submit complete information on deadline and editing their work for content and grammar;
• Researching client and project information to provide thorough and thoughtful proposals;
• Confirming the accuracy of each proposal’s content including phone numbers and reference information;
• Performing opportunity searches and pulling documents for review 2-3 times a week;
• Printing, cutting, punching, and coiling proposals in addition to coordinating with print shops for more polished submissions;
• Providing grammatical and writing support to the Project Development team and colleagues;
• Developing proposal documents (i.e. project profiles, resumes) and creating proposal templates;
• Maintaining electronic files for proposal documents.
• Creating graphics materials for Project Development and other Clark Builders personnel; and,
• Creating interview and presentation materials for the Project Development team (i.e. PowerPoint presentations, handouts, etc.)
• Aid in posting profiles, text, images on the website and various social media outlets
• Contribute to social media campaigns
• Generate advertisements as needed
• Contribute to Friday Facts and The Buzz
• Aid with populating and maintaining the database

Skills/Knowledge

• The ability to communicate clearly, concisely, and with confidence is essential;
• Very strong attention to detail and an ability to work efficiently under tight deadlines is mandatory for this position; and,
• Demonstrates initiative, a positive attitude, and a willingness to learn and adapt to change.

Qualifications/Experience

• 2-5 years related work experience or combination of relevant education and experience;
• Bachelor Degree in English, Technical Writing, Marketing or Journalism (or related education) is preferred;
• Ability to write technical content and marketing materials;
• Intermediate experience with Microsoft Office suite, particularly Word, PowerPoint, Outlook, and Excel;
• Experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator);
• Strong analytical, active listening, and problem-solving skills;
• A keen eye for detail and a passion for delivery high-quality work;
• Proven experience in prioritizing, multi-tasking, and meeting deadlines in high pressure environments; and,
• An ability to maintain a high level of professionalism and confidentiality.