Project Coordinator - Toronto | Norm Li | | 25/09/18
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Project Coordinator Full-Time

Location: Toronto
Company Name: Norm Li ()
Category: Account/Project Mgmt
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Norm Li is currently seeking a motivated and solutions-oriented Project Coordinator to join our Toronto studio. Based in Toronto, we produce beautiful visual content and compelling narratives of places and spaces. We love what we do and it shows.

As a member of our team, you are part of Canada's leading visualization studio - a collective of passionate creators who are dedicated to knowledge sharing, strive for continuous improvement, willing to take risks for innovation, embrace open dialogue, respect hard work, and trust authenticity. We value contributors who are creative in solutions-oriented thinking; thrive in a fast-paced environment; and do it all with a positive, can-do attitude. We take pride in fostering a work environment that is supportive, providing opportunities that are fulfilling, and building rewarding relationships.

As the Project Coordinator, your job is to ensure both client and artist needs are met throughout the project life cycle. You will set-up projects for success and in collaboration with the production team, you will deliver projects on time, on budget, and provide our clients with an exceptional service experience. You will be responsible for managing the administrative side of our production pipeline which is composed of four pillars: Time Management; Documentation & Reporting; Communications; and Administration.

Application Deadline: October 12, 2018

Start Date:  November 5, 2018


  • Project Management Team
  • Team Leads


Time Management

  • Manage project schedules and timelines
  • Track project status, milestones, deadlines, and meetings

Documentation & Reporting

  • Update and maintain project information systems
  • Create project documentation including workback schedules and meeting notes for internal and external stakeholders
  • Collect all necessary assets for the project
  • Track team capacity and availability


  • Handle all incoming inquiries
  • Liaise with clients regarding deliverables, timelines, fees, team assignment, and production progress
  • Provide clients with solutions to issues that may arise


  • Create and send out fee estimates
  • Track any changes to scope, budget, project assignments, and resource requirements
  • Provide portfolios when requested


  • Proven success in fostering collaborative relationships
  • Thrive in a fast-paced environment have capacity to handle multiple projects and deadlines
  • Be able to work under pressure while remaining cool and professional
  • Highly organized and detail-oriented individual who can identify risks, analyze options, and present solutions
  • Proficient in reading architectural drawings
  • Savvy with Microsoft Office (Excel, Word) and other project management tools
  • At least University/College education and project experience working in a studio or agency environment


  • Background working with creative teams
  • Interest/Knowledgeable in Architecture, Real Estate Development, and/or Design industries
  • Knowledge of 3D rendering software and process
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