Office Coordinator - Toronto | Partners Film | FreshGigs.ca | 10/01/19
This job has expired or been closed by the employer. View All Open Jobs Flash close

Office Coordinator Full-Time

Location: Toronto
Company Name: Partners Film ()
Category: All Other
View all Partners Film jobs →

OFFICE COORDINATOR

Partners Film, a Toronto-based commercial production company, is looking for an eager, organized, dedicated, smart and intuitive candidate to fill the role of Office Coordinator. This entry level position is ideal for a highly organized and enthusiastic individual looking to develop their administrative and accounting skills and increase their experience in the Production and Advertising industries.

RESPONSIBILITIES

  • Open the office at 8:30am
  • Provide reception coverage and a seamless operation of the front desk
  • Greet clients and guests as they arrive
  • Track and maintain the stock of office and kitchen supplies
  • Maintain the phone system and answer all incoming calls
  • Coordinate and prepare meeting rooms for client meetings and organize catering when required
  • Manage executive calendar and credit cards
  • Run errands on the fly
  • Provide aid with director treatments when necessary
  • Manage all incoming and outgoing couriers and shipments
  • Clean, organize and maintain reception, boardroom, kitchen, and other areas
  • Process all incoming invoices and present them to accounting
  • Data entry for corporate credit cards, creation of expense reports
  • Maintain, reconcile, and replenish petty cash on a monthly basis
  • Manage and reconcile taxi chit distribution
  • Ensure accurate processing of a variety of other office expenses

DESIRED SKILLS AND EXPERIENCE

  • Previous administrative or office experience
  • Interest in commercial production
  • High energy, friendly, positive can-do attitude
  • Experience working in a fast-paced, creative environment
  • Flexible and adaptable to changing priorities and juggling many different projects simultaneously
  • Has the insight and awareness to deal with issues before they arise
This job has expired or been closed by the employer, please visit our home page