OFFICE COORDINATOR

Partners Film, a Toronto-based commercial production company, is looking for an eager, organized, dedicated, smart and intuitive candidate to fill the role of Office Coordinator. This entry level position is ideal for a highly organized and enthusiastic individual looking to develop their administrative and accounting skills and increase their experience in the Production and Advertising industries.

RESPONSIBILITIES

• Open the office at 8:30am
• Provide reception coverage and a seamless operation of the front desk
• Greet clients and guests as they arrive
• Track and maintain the stock of office and kitchen supplies
• Maintain the phone system and answer all incoming calls
• Coordinate and prepare meeting rooms for client meetings and organize catering when required
• Manage executive calendar and credit cards
• Run errands on the fly
• Provide aid with director treatments when necessary
• Manage all incoming and outgoing couriers and shipments
• Clean, organize and maintain reception, boardroom, kitchen, and other areas
• Process all incoming invoices and present them to accounting
• Data entry for corporate credit cards, creation of expense reports
• Maintain, reconcile, and replenish petty cash on a monthly basis
• Manage and reconcile taxi chit distribution
• Ensure accurate processing of a variety of other office expenses

DESIRED SKILLS AND EXPERIENCE

• Previous administrative or office experience
• Interest in commercial production
• High energy, friendly, positive can-do attitude
• Experience working in a fast-paced, creative environment
• Flexible and adaptable to changing priorities and juggling many different projects simultaneously
• Has the insight and awareness to deal with issues before they arise