Office Coordinator - Toronto | Partners Film | FreshGigs.ca | 07/07/17

Office Coordinator Full-Time

Location: Toronto
Company Name: Partners Film ()
Category: Advertising / Branding

OFFICE COORDINATOR

Partners Film, a Toronto-based commercial production company, is looking for an eager, organized, dedicated, smart, and intuitive candidate to fill the role of Office Coordinator. This entry level position is ideal for a highly organized and enthusiastic individual looking to develop their administrative skills and increase their experience in the Production and Advertising industries.

RESPONSIBILITIES

  • Open the office at 8:30am
  • Maintain the phone system and answer all incoming calls
  • Provide reception coverage and a seamless operation of the front desk
  • Greet clients and guests as they arrive
  • Track and maintain the stock of office and kitchen supplies
  • Coordinate and prepare meeting rooms for client meetings and organize catering when required
  • Manage executive calendars and credit cards
  • Run errands on the fly
  • Manage all incoming and outgoing couriers and shipments
  • Clean, organize and maintain reception, boardroom, kitchen, and other areas
  • Process all incoming invoices and present them to accounting
  • Data entry for corporate credit cards, creation of expense reports
  • Maintain, reconcile, and replenish petty cash on a monthly basis
  • Ensure accurate processing of a variety of other office expenses
  • Provide aid with director treatments when necessary

DESIRED SKILLS AND EXPERIENCE

  • Previous administrative or office experience
  • Interest in commercial production
  • High energy, friendly, positive can-do attitude
  • Experience working in a fast-paced, creative environment
  • Flexible and adaptable to changing priorities and juggling many different projects simultaneously
  • Has the insight and awareness to deal with issues before they arise

Position to begin August 1, 2017.

Please email your resume and cover letter to 32856171@freshgigs.ca. Please reference the job title in the subject line when responding.

While we appreciate all inquiries, please note that only qualified candidates will be contacted.

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