Office Coordinator - Toronto | Partners Film | | 07/07/17
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Office Coordinator Full-Time

Location: Toronto
Company Name: Partners Film ()
Category: Advertising / Branding


Partners Film, a Toronto-based commercial production company, is looking for an eager, organized, dedicated, smart, and intuitive candidate to fill the role of Office Coordinator. This entry level position is ideal for a highly organized and enthusiastic individual looking to develop their administrative skills and increase their experience in the Production and Advertising industries.


  • Open the office at 8:30am
  • Maintain the phone system and answer all incoming calls
  • Provide reception coverage and a seamless operation of the front desk
  • Greet clients and guests as they arrive
  • Track and maintain the stock of office and kitchen supplies
  • Coordinate and prepare meeting rooms for client meetings and organize catering when required
  • Manage executive calendars and credit cards
  • Run errands on the fly
  • Manage all incoming and outgoing couriers and shipments
  • Clean, organize and maintain reception, boardroom, kitchen, and other areas
  • Process all incoming invoices and present them to accounting
  • Data entry for corporate credit cards, creation of expense reports
  • Maintain, reconcile, and replenish petty cash on a monthly basis
  • Ensure accurate processing of a variety of other office expenses
  • Provide aid with director treatments when necessary


  • Previous administrative or office experience
  • Interest in commercial production
  • High energy, friendly, positive can-do attitude
  • Experience working in a fast-paced, creative environment
  • Flexible and adaptable to changing priorities and juggling many different projects simultaneously
  • Has the insight and awareness to deal with issues before they arise

Position to begin August 1, 2017.

Please email your resume and cover letter to Please reference the job title in the subject line when responding.

While we appreciate all inquiries, please note that only qualified candidates will be contacted.

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