Communications Coordinator - Edmonton, AB | University of Alberta | FreshGigs.ca | 05/07/17
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Communications Coordinator Full-Time

Location: Edmonton, AB
Company Name: University of Alberta ()
Category: Communications

Closing Date  -   Jul 12, 2017

Reporting to the Administrative Director, the Peter Lougheed Leadership College (PLLC) Communications Coordinator (CC) is a position designed to support the growing communication needs of the PLLC. This position plays a key role in the implementation of strategic communications and public engagement for the PLLC. The CC will be responsible for advertising and documenting PLLC co-curricular and community engagement events. The CC is also responsible for planning communications-related activities, including the implementation of a PLLC communications strategy, the weekly PLLC newsletter, managing PLLC websites and social media accounts, and supporting media events and announcements.

Duties

  • Ensures adherence to University standards for branding, communications and visibility
  • Helps to produce timely, high quality promotional and educational materials, which reflect the professionalism, mission, values and beliefs of PLLC and the University; ensures that a consistent and appropriate voice is used in all materials
  • Responsible for drafting, editing, and managing the dissemination of articles and general communications for internal and external audiences on behalf of PLLC
  • Assists with the design and writing of PLLC annual reports, solicitation materials, and external and internal reports for stakeholders, funders, and donors
  • Develops creative ways to document and highlight programming activities; creates weekly student newsletter based on content received from the PLLC team
  • Develops and maintains strategic contact lists for various communities engaged by PLLC
  • In collaboration with the Administrative Director, develops and implements an external communications plan that ensures the wider community is aware of PLLC programming, in particular about the public programming available such as the Lougheed Lecture Series and public discussion panels
  • Determines PLLC website and social media policies, utilization, and design
  • Manages and monitors the website and social media accounts and develops the “voice” of the PLLC; utilizes various traditional and social media (websites, listservs, newsletters, annual reports, local media, etc.) to disseminate stories and news that promote PLLC activities
  • Attends key events to collect materials for the purpose of developing stories that can be shared with the wider community
  • Liaises with central Marketing & Communications and Faculty/Department Communications colleagues to ensure PLLC programs and information is disseminated in a timely manner
  • Tracks PLLC related stories and shares them with internal/external audiences as appropriate
  • Plans and executes promotional booths at annual events such as the Week of Welcome, Alberta Student Leadership Summit, and U of A open house
  • In conjunction with the Administrative Director, will develop and execute the annual recruitment campaigns for the students and Teaching Fellows, which may include information sessions, social media campaigns, development of a recruitment toolkit, etc.
  • Develops all promotional and informational materials such as banners, brochures, posters, swag, etc.
  • Develops and implements the PLLC communication plan, under the oversight of the Administrative Director
  • Ensures that contracted work is completed on time and up to standard
  • Recruits and oversees student volunteers for communications related projects

Qualifications

  • Minimum postsecondary education in communications, public relations, and/or web design and strategies
  • 1-2 years minimum of work experience in public relations, marketing, or communications
  • Exceptional creative writing skills with the ability to write for for multiple audiences, with proven experience in editing and proofreading communications materials
  • Excellent communication (verbal and written), interpersonal, organizational and time management skills
  • Demonstrated experience in event management/project coordination with ability to pay high attention to detail
  • Demonstrated knowledge of communication strategies and execution
  • Experience developing, designing, and publishing content for communications vehicles such as newsletters, listservs, websites, social media, and reports
  • Experience with print, electronic, and web design platforms including content management systems
  • Demonstrated knowledge and use of social media tools such as Twitter, Facebook, YouTube, etc.
  • Ability to work independently and in a team environment, on a wide variety of tasks with competing priorities
  • Strong computer and web skills (Mac programs, Adobe products including In Design and content management systems)
  • Knowledge of FOIPP legislation with regard to taking and using photographs/video in advertising, promotional materials, and donor solicitation
  • Previous experience working in communications at a post-secondary institution or similar organization is preferred
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