Executive Assistant, Marketing & Logistics full-time
Location: Vancouver, BC
Company Name:
Methanex Corporation
Category:
Marketing
POSITION SUMMARY
The Executive Assistant, Marketing & Logistics is responsible for providing confidential executive level administrative and support services to the SVP, Marketing & Logistics by completing a range of administrative tasks.
POSITION RESPONSIBILITIES
Management of calendar to assist with workload and workflow; ensuring best use of the SVP, Marketing & Logistics’ time.
- Actively manage and coordinate travel bookings, arrangements, itineraries and schedules during travel.
- Liaison between Methanex and internal/external stakeholders for scheduling of meetings, events and travel.
- Preparation of ELT & President’s Remarks reports, presentation materials and general correspondence including email communication.
- Prepare monthly expenses and assist with budget forecasting and annual preparation for marketing management budget, monitor monthly and flag issues or concerns.
- Maintain various M&L email Groups.
- Management of various M&L MIKE pages.
- Coordinate review of M&L Corporate Controlled Documents as advised or when due for renewal.
- Ensure the seamless, successful management of events and visits – including CEO visits, customer events, ELT/Board visits, stakeholders’ visits and employees from other regions.
- Provide confidential administrative and organizational support to others in the Vancouver Office as required.
- Proactive team member of the Vancouver Administrative Assistants’ team.
- Provide support to other Executive Assistants and Administrative Assistants when needed.
- Facilitate positive and effective relationships with employees at other Methanex locations by ensuring timely communication & support as required.
POSITION QUALIFICATIONS
- Minimum of 5 years of experience in an Executive Assistant role
- Sound experience in event management, travel and meeting coordination
- Advanced MS Office application knowledge in Word, Excel, PowerPoint and Access
- Exceptional interpersonal and communications skills
Competencies
- Ability to manage several competing priorities efficiently and effectively
- Ability to maintain utmost confidentiality
- Extremely organized and detail oriented
- Ability to work under pressure
- Customer & relationship focused
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